Section 6 and 1st Schedule Road Traffic Offenders Act 1988 allows proceedings for careless driving to be taken within 6 months of evidence coming to the notice of a prosecutor that warrants a prosecution but not over 3 years.
In this case it looks like they have had a complaint and depending on the strength of that complaint and independent evidence will be whether they can extend the normal 6 month limitation on proceedings for summary offence to the 3 year rule.
Normally once supplied with a drivers details (by your firm) they follow up with S172 form to named driver to admit, then obtain drivers version of events before submitting file for CPS decision on prosecution.
You could be lucky and matters NFA or they could be a sting in the tail from an undelivered S172 as they have had no reply and are currenly processing a fail to name offence.
How long is a piece af string?
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